Send HOA correspondence online
Homeowners can mail dispute letters, architectural requests, and records demands to their HOA — and boards can send official notices — as First-Class for $1.99 or Certified Mail for $12.99, printed and mailed the next business day.
Usually the right pick: Certified Mail · $12.99 for disputes
HOA governing documents are contracts, and like most contracts they care about written notice. Disputing a violation letter, requesting architectural approval, demanding to inspect records: most CC&Rs require these in writing, and many specify mail. An email thread with the property manager rarely satisfies a "written notice" clause.
For disputes — a fine you believe is wrong, a denied request you are appealing — go Certified ($12.99). Boards and management companies change personnel constantly; the tracking record survives the turnover in a way "I told the old manager" does not. State statutes often give you specific inspection and appeal rights with response deadlines, and the Certified date starts that clock.
For routine items — a heads-up about a contractor, a friendly request — First-Class at $1.99 keeps things civil while still creating a record. Handwriting-style typesetting is available, though for anything adversarial, typed reads more serious.
Board members: statutory notices (annual meetings, assessments, violation notices with hearing rights) often have specific mailing requirements in your state’s HOA act. The per-letter model works for the one-off notices; check your management software for the 400-unit mailings.
Common questions
Should I dispute an HOA fine by Certified Mail?
Yes — your CC&Rs likely give you a written-appeal window, and Certified ($12.99) proves you met it. Quote the section you are appealing under and request a hearing if your documents provide one.
Can I demand HOA records by mail?
Most states give owners a statutory right to inspect records after a written request, with a response deadline. Send the request Certified so the deadline provably started.
Do you mail to management companies and registered agents?
Yes — address the letter to whichever entity your governing documents designate for notice. The address is USPS-verified before payment.